Site Office Administrator / Document Coordinator
Job Description
Ours is an engineering and contracting company, engaged in construction projects across UAE.
Responsibilities
- Answer incoming telephone calls taking ownership of site office activities
- Assist with processing of documents, forms, mailings and materials for the purpose of disseminating information to appropriate department across the organization.
- Coordination between Site office and Head Office, supplier, consultant, client etc.
- Maintain a variety of manual and computerized files and records for the purpose of providing documentation in accordance with administrative and legal requirements.
- Maintain inventories of supplies and materials for the purpose of ensuring items' availability.
- Prepare a variety of documents and materials (e.g. notes, standardized correspondence, handouts, purchase requisitions, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
- Processes a wide variety of documents and materials (e.g. vouchers, etc.) for the purpose of disseminating information and/or payment to appropriate departments across the organization.
- Respond to inquiries from a variety of internal and external parties (e.g. staff, engineers, contractors, etc.) for the purpose of providing information facilitating communication among parties and/or providing direction.
- Ensure proper documentations, drawings / material submission to respective authorities and maintain physical and electronic files or other organizational system.
- Operate office equipment such as photocopiers, fax machines and scanners.
- Maintain and ensure accuracy of daily Workforce Reports, and ensure that daily timesheets correlate correctly.
- Promoting quality achievement and performance improvement throughout the organization.
- Drive ownership of health and safety in all aspects of project execution, office and personal environment.
- Any other responsibilities as assigned by the management from time to time.
Desired Candidate Profile
- Graduation from recognized University with at least 4 - 5 years of working experience in project companies in gulf region.
- Excellent communication skills
- Excellent software skills
- The candidates who can join immediately shall be preferred