Secretary – Saudi National

Purpose:

Perform a variety of administrative and clerical tasks to support the operations of the department/project.

Job Responsibilities:

• To welcome guests and direct them to the appropriate person.
• To answer phone calls and redirect them when necessary.
• To manage the daily agenda of the Direct Manager and schedule meetings and follow up appointments.
• To prepare and distribute correspondence and memos to concerned person or department.
• To maintain and update contact information of employees, customers, suppliers and external partners.
• To book meeting rooms as requested by the Direct Manager.
• To sort, classify, file and retrieve information, according to content, purpose, user criteria or numerical order.
• Scan documents and print files, when needed.
• To Prepare and edit minutes of meetings related to its department, and that by using the QMS approved form of “Minutes of Meeting”
• To follow-up on the execution of the instructions included in the minutes of meetings according to the time schedule
• To maintain confidentiality of all documents and information.
• To perform any other duties as assigned by Direct Manager.