Secretary

Requirements:

• Minimum of 3 years secretarial experience from a professional service company
• Excellent working knowledge of MS Office Applications
• Sound knowledge of office procedures
• Working knowledge of record-keeping techniques
• Fast typing speed in English is required
• Excellent verbal and written communication skills in English
• Strong interpersonal skills with an ability to build relationships with most senior executives
• Good problem solving and decision-making skills
• Exceptional organizational skills

Primary Job Purpose:

• Writing common forms of legal correspondence
• Help prepare legal documents
• Assist associates by using their thorough knowledge of how to file legal documents and in some cases, court room procedures
• Generate a lot of legal content that is used for communication between attorneys and their clients
• Carry out tasks that require them to answer phones, run errands, coordinate meetings and greet visitors
• When necessary, support senior members of a department and backup team leaders in the event of the team leader's absence

Duties & Responsibilities:

• Must familiarize themselves with legal terminology
• Expected to perform typing and transcription of documentation as required by the associate/partner
• Compose and type letters, memos, correspondence and reports
• Participate in the billing process, new matter and closing matter request forms, enter monthly timesheets as well as reminder for client payments and following up client billing queries with finance
• Participate in meetings for minutes, amend routine legal documents and correspondence as well as proofread when required
• Expected to adhere to the Firm's policies and procedures