Receptionist Cum Administrative Assistant – Confidential Company

• Greet clients and visitors with a positive, helpful attitude.
• Uphold confidentiality and discretion in handling sensitive information and documents.
• Provide administrative support to various departments, including data entry, filing, and record keeping.
• Coordinate travel arrangements and accommodations for staff members, ensuring timely and cost-effective arrangements.
• Assist in the preparation of documents, reports, presentations, and other materials as requested.
• Maintain office supplies inventory, anticipating needs and placing orders as necessary.
• Handle incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate recipients.
• Manage the reception area, ensuring it is clean, organized, and presentable at all times.
• Schedule and coordinate appointments and meetings, ensuring all parties are informed and prepared.
• Answer and direct phone calls to the appropriate individuals or departments, taking accurate messages as needed.
• Greet and welcome visitors in a professional and friendly manner, ensuring they feel comfortable and attended to.

Qualifications:

• High school diploma or equivalent education required.
• Previous experience in a receptionist or administrative assistant role preferred.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a professional and courteous demeanor at all times, even in challenging situations.
• Knowledge of office equipment and procedures, including telephone systems and office machines.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
• Professional appearance and demeanor, with a positive and friendly attitude.
• Fluency in English & Arabic is must