Purchasing And Sales Executive – GUMA TECH
Job Description
We are seeking a proactive Purchasing Assistant with UAE experience to join our team immediately. The ideal candidate will be responsible for handling purchasing operations efficiently and ensuring timely delivery of orders.
Responsibilities
Handling Orders:
- Review and process incoming orders from clients.
- Coordinate with suppliers to ensure timely product delivery.
- Communicate order details to relevant departments.
Making Purchase Orders (PO) to Suppliers:
- Generate POs based on approved client orders.
- Include product specifications, quantities, and delivery dates.
Sending Order Confirmation to Clients and Proforma Invoice:
- Confirm orders with clients and provide proforma invoices.
- Update clients on order status and payment details.
Payment Request Processing:
- Coordinate with accounts for supplier payment processing.
- Prepare necessary documentation for payment requests.
Coordinating Dispatch from Supplier to Client:
- Arrange product dispatch as per client instructions.
- Ensure smooth delivery arrangements.
Requesting Approval for Handling, Packing & Delivery Charges:
- Obtain client approval for additional charges.
- Inform clients of additional costs incurred.
Ensuring Proof of Delivery (POD):
- Verify POD for all shipments.
- Share POD information with clients.
Coordinating Shipment Documents (AWB, BL):
- Obtain and manage shipment documents (AWB, BL).
- Coordinate with freight forwarders for shipment logistics.
Generating Tax Invoices:
- Prepare accurate tax invoices post shipment and POD receipt.
- Ensure compliance with regulatory requirements.
Document Filing and Organization:
- Maintain organized files for client inquiries, quotations, POs, and shipping documents.
- Use Excel sheets to track order dispatch and supplier orders.
Assisting with Incoming Shipments:
- Assist in Ajman Customs portal for incoming shipments.
- Ensure compliance with Ajman Customs regulations.
Skills
- The ability to follow client specifications.
- An expert professional who can recognize market trends and make decisions under pressure.
- Must possess operational fluency in management software programs.
- Must exhibit strong networking and time management skills.
- UAE experience in purchasing
- Strong organizational and communication skills
- Proficiency in Microsoft Office Suite