PROJECT MANAGER

Project Planning and Execution

• The Project Manager is responsible for creating a comprehensive project plan that outlines the objectives, timelines, budget, and resources required for the event. 
• Work closely with clients and stakeholders to understand their requirements and ensure that the project plan aligns with their expectations.

Budget Management and Revenue Generation

• Oversee the financial aspects of the event, including creating and managing the event budget. Also track expenses, negotiate with vendors and ensure that the event stays within the allocated budget.
• Ensure revenue generation from all the assigned projects and ensure profit and success of the projects by ensuring assistance wherever required.

Team Management

• The Project Manager manages a team of event professionals, including coordinators, vendors and contractors.
• Delegate tasks, provide guidance and support and ensure that everyone is working and aligned towards the successful execution of the event.

Vendor Coordination 

• Events often involve working with various vendors, such as caterers, decorators, audio-visual technicians, and entertainers.
• The Project Manager is responsible for selecting and managing these vendors, including negotiating contracts, ensuring timely delivery of services and resolving any issues that may arise.

Timeline and Logistics Management 

• The Project Manager creates a detailed timeline for the event, outlining all the tasks and milestones leading up to the event day and coordinate revenue generation marketing and logistics to ensure a smooth operation.

Risk Assessment

• Events can be unpredictable, and the Project Manager is responsible for identifying potential risks and developing contingency plans to address them.
• They proactively assess risks and implement strategies to minimize their impact on the event.

On-Site Management

• During the event, the Project Manager oversees the on-site operations to ensure everything runs smoothly.
• They coordinate with the team, vendors, and venue staff, resolve any issues that arise and make real-time decisions to ensure a successful event.

Post-Event evaluation

• After the event, the Project Manager conducts a post-event evaluation to assess its success, gathers feedback from attendees and team members to identify areas for improvement.
• They document lessons learnt and use this information to refine future event planning processes.

Accountability 

• Sole accountability and responsibility of all assigned task, proper reporting and communication.

Key Performance Indicators (KPIs):

• Budget Variance: Percentage variance between planned and actual event expenses.
• Timeliness: Percentage of tasks completed within the specified timeline and milestones.
• Attendee Satisfaction: Percentage of attendees who express satisfaction through post-event evaluations. 
• Vendor Management: Percentage of timeliness and performance ratings.
• Event Revenue/ROI: Percentage of event revenue or return on investment compared to the initial investment. 
• Proactiveness: Identifying and executing new projects.
• Risk Management: Percentage of issues or incidents and their severity to assess risk management effectiveness.
• Team Performance: Percentage of task completion and teamwork effectiveness. 
• Team Retention: Percentage of employees who remain in their team each year.
• Client Satisfaction: Percentage of event stakeholders who express satisfaction.
• Event Attendance/Registrations: Percentage of attendees or registrations compared to the target or previous events.