Project Assistant (Support & Admin) – International Organization for Migration

Administration and Office Support
QATAR
20 June 2024
Full Time
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Job Description

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  • Internal candidates
  • Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Responsibilities
  • 1. Under the guidance of the Project coordinator and Senior Project Assistants, participate/assist in the implementation and monitoring of project activities.
  • 2. Retrieve, compile, summarize, and present information/data on specific project topics.
  • 3. Assist in monitoring budget; verify availability of funds; obtain necessary approval and update budget-related information.
  • 4. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
  • 5. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
  • 6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
  • 7. Organize meetings, workshops and training sessions.
  • 8. Respond to general information requests and inquiries; set up and maintain files/records.
  • 9. Perform other related duties as assigned.

SKILLS

  • Basic knowledge of Microsoft Office (Word, PowerPoint, and familiarity with Publisher) and Office 365 (SharePoint, OneDrive, and Teams).
  • Excellent operational, organizational, and communication skills and the ability to work harmoniously with colleagues from diverse backgrounds.
  • Proven experience in drafting reports and other information products
  • Experience in project management, monitoring, evaluation, and reporting will be an advantage.

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