Office Manager and Travel Coordinator
Job Description
Hiring Office Manager and Travel Coordinator who will be responsible for managing the daily administrative functions of the office while also coordinating travel arrangements for staff. This dual role ensures that the office operates smoothly and that all travel logistics are handled efficiently and cost-effectively.
Responsibilities
A) Office Management,
- Office Operations: Oversee daily office operations to maintain an efficient work environment. This includes managing office supplies and facility management.
- Administrative Support: Provide administrative support to the team, including scheduling meetings, managing correspondence, and organizing office events.
- Vendor and Budget Management: Manage relationships with vendors for maintenance, office supply, hotels, travel agencies, rent renewal and negotiate contracts, and monitor the office budget to ensure cost-effectiveness.
- Employee Support: Assist with onboarding new employees by preparing workstations, coordinating training sessions, and ensuring a smooth transition.
- Facilities Management: Ensure that the office environment is clean, safe, and meets all health and safety standards.
- Document and Compliance Management: Oversee the organization of important documents and ensure compliance with company policies and regulations.
B) Travel Coordination,
- Travel Arrangements: Coordinate all travel arrangements for employees, including booking flights, hotels, rental cars, and other transportation as needed.
- Itinerary Management: Prepare detailed travel itineraries, including schedules, contact information, and travel documents.
- Travel Budget Management: Monitor travel expenses and work to stay within budget while securing the best possible travel rates.
- Vendor Liaison: Build and maintain relationships with travel agencies, airlines, hotels, and other travel-related vendors.
- Travel Policy Compliance: Ensure that all travel arrangements comply with company policies and procedures.
- Emergency Assistance: Provide support in case of travel-related emergencies, including rebooking flights, arranging alternative accommodations, and communicating with employees and vendors.