Office Assistant
Job Description
An office assistant performs administrative tasks to support daily business operations. They handle responsibilities such as answering phone calls, managing schedules, and organizing files. Often the first point of contact for clients or visitors, they play a prominent role in creating a welcoming environment.
Responsibilities
- Computer Operation: Operate and maintain office computers and peripherals. Install and update software as needed. Troubleshoot computer and network issues.
- Data Entry: Accurately enter and manage data in various computer applications and databases. Verify data integrity and make necessary corrections. Ensure data security and confidentiality.
- Document Handling: Create and format documents, spreadsheets, and presentations. Scan and photocopy documents as required. Organize and maintain electronic and physical files.
- Communication: Answer and direct phone calls, emails, and inquiries in a professional manner. Assist in drafting and proofreading correspondence. Schedule appointments and meetings, and maintain calendars. Office Supplies and
- Equipment: Monitor and replenish office supplies as needed. Coordinate equipment maintenance and repairs. Assist with procurement of office equipment and supplies.
- Administrative Support: Support office staff with general administrative tasks. Assist in organizing and coordinating events and meetings. Perform other duties as assigned.