Legal Receptionist / Front Desk
Job Description
Our law office is seeking a friendly and organized Legal Receptionist to manage our front desk. In this role, you will answer and redirect phone calls when necessary, greet clients and other visitors at the office when they arrive, schedule client appointments, and take accurate messages for attorneys and other staff. On a daily basis, you will also sort and distribute mail, organize client files, and assist lawyers with other administrative duties. Legal experience is a plus but not required.
Responsibilities
- Welcoming clients and visitors upon arrival at reception
- Answering, screening, and forwarding phone calls in a professional manner
- Assisting clients and visitors with the location of legal staff
- Scheduling and confirming appointments
- Observing business etiquette, and maintaining a professional appearance
- Directing the flow of mail, faxes, and deliveries to reach the intended recipients
- Ordering and replenishing office supplies
- Managing the maintenance and repair of office equipment
- Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings
- Preparing meeting facilities and arranging refreshments.
- Manage Office Supplies
- Filling System / Organize Files
- Data Entry