Lead Document Control
Job Description
Ensures that pre-established document control requirements are satisfactorily met throughout the duration of the project
Responsibilities
- • Oversee the organization, maintenance, and control of project documents, ensuring accurate documentation of project activities, correspondence, and deliverables.
- Develop and implement document control procedures, guidelines, and standards to ensure consistency, accuracy, and compliance with project requirements and industry standards.
- Manage document versioning and revision control processes to ensure that stakeholders have access to the latest, most up-to-date versions of project documents and records.
- Coordinate the distribution of documents to project team members, stakeholders, and external parties, ensuring timely delivery and appropriate access permissions.
- Conduct regular reviews and audits of project documents to ensure accuracy, completeness, and compliance with organizational standards and regulatory requirements.
- Provide training and support to project team members on document control procedures, software tools, and best practices to ensure effective document management throughout the project lifecycle.
- Collaborate with project managers, engineers, contractors, and other stakeholders to facilitate document exchange, resolve issues, and ensure alignment with project objectives.
- Identify and mitigate risks related to document control, such as data loss, unauthorized access, or document errors, implementing safeguards and contingency plans as needed.
- Ensure the security and confidentiality of sensitive project information and documents, implementing appropriate access controls, encryption, and data protection measures.
- Continuously evaluate and improve document control processes, systems, and tools to enhance efficiency, accuracy, and effectiveness, leveraging technology and automation where possible.