Human Resources Assistant

Administration and Office Support
KUWAIT
18 July 2024
Full Time
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Job Description

The Human Resources Assistant at this level will report to the Human Resources Officer and under the overall guidance of the Chief Human Resources Officer.

Responsibilities
  • Under the supervision of the Human Resources Officer (Team Leader), the Human Resources Assistant at G6 level will perform the following activities and transactions in the Enterprise Resource Planning (ERP) System: Administration of Staff Contracts and Benefits & Entitlements:
  • Carries out on-boarding processes of selected candidates, processes personnel action (PA) Issues Letter of Appointment, and conducts orientation training; monitors contract expiration dates and processes requests and actions contract extension; conducts eligibility review of staff for contract conversation.
  • Processes temporary and permanent staff movements and related administrative actions including those related to inter-agency agreements.
  • Processes staff benefits and entitlements, including education grant, rental subsidy/deductions, and others.
  • Processes check-out and related separation personnel actions.
  • Reviews and prepares submission of documentation to the Pension fund relating to enrollment, award for disability benefit.
  • Advises staff on entitlements and benefits, processes them in the system.
  • Maintains family status of staff members and administers respective dependency entitlements.
  • Reviews and approves time and attendance requests (maternity leave, paternity leave, certifies sick leave, special leave without pay (SLWOP);
  • Rest and Recuperation (R&R) etc.
  • Monitors implementation and compliance with existing regulations through review of personnel actions processed in Enterprise Resource Planning (ERP), monitors ECC reports and staffing tables for a variety of human resources activities.

Other Duties:

  • Interact with staff seeking information or services on human resources related issues;
  • Provide administrative support to the recruitment panels and acts as an ex-officio panel member of the panel;
  • Draft and/or process a variety of correspondence and other communications;
  • Draft correspondence on matters related to matters related to legal issues and provides inputs and information for formulation of office response to applications of staff to Management Evaluation Unit (MEU) and United Nations Dispute Tribunal (UNDT) cases.
  • Maintain human resources related statistics and prepare periodic reports as required;
  • Maintain human resources records both in hard and soft copy formats;
  • Performs other relevant duties as required.

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