Farm Auditor

• Counter-check the weighment of daily harvests of fruits and vegetables.
• Conduct stock checks of milk production and storage.
• Perform physical verification of livestock, including cows, sheep, goats, chickens and eggs
• Check stock of animal feeds, vegetable seeds and saplings
• Perform physical verification of all farm assets including equipment, instruments, furniture and appliances.
• Verify inventory levels against records and reconcile any discrepancies.

Stock Monitoring:

• Verify all incoming and outgoing materials with proper documentation and approval.
• Track stock movements, including receipts, usage (consumption and dispatches), expiry, and disposals.
• Monitor the condition and shelf life of stock, including animal feeds, seeds, and harvested produce and report any issues, such as spoilage or damage.
• Ensure that all inventory data is accurately recorded in the farm’s inventory management system.

Quality Control:

• Inspect stock for quality and safety, including checking for signs of spoilage or damage.
• Report any quality issues to the appropriate personnel and recommend corrective actions.

Data Analysis:

• Analyze inventory and other data to support management decisions.
• Trend analysis
• Provide insights and recommendations based on inventory analysis to improve efficiency in operations.

Cash Management:

• • Verify cash vouchers for authorized payments, ensuring they are properly documented and approved.
  • Ensure that all cash vouchers are supported by appropriate receipts and invoices.
  • Ensure secure handling and storage of cash on the farm premises.
  • Checking of cash register maintained by the cashier for accuracy
  • Monitor advances paid to staff and vendors, ensuring they are recorded accurately.
  • Track the timely settlement of advances, following up with staff and vendors as necessary.
  • Conduct regular physical verification of cash to ensure it matches recorded amounts.
  • Perform surprise cash counts to detect and prevent any discrepancies or mismanagement.

Reporting:

• Prepare and maintain accurate records of stock checks and physical verifications
• Prepare summaries of cash verifications done
• Maintain adequate documentation at the farm for audits and compliance purposes.
• Generate and submit periodic reports to the Group Internal Audit.

Farm Operations controls and compliance:

• Work closely with farm staff to address any issues observed in audit and ensure discrepancies are properly reported and addressed.
• Ensure compliance with internal policies and procedures
• Implement and maintain effective internal controls to safeguard assets
• Checking of periodical returns, if any, submitted to Government authorities
• Report any irregularities or breaches of management policies or government regulations