Job Description
Diploma or Degree in a related field.
5 years of previous experience working in a Document controlling capacity.
Excellent Knowledge of Microsoft office.
Must have strong communication.
Responsibilities
- Gathering information and design the implementation of the EDMS.
- Coordinating with project stakeholders making sure that the EDMS implementation and operation is in compliance with Project requirements.
- Maintain the EMDS database and all the related metadata and files in coordination with the Document Control Department.
- Act as the PoC for all the EDMS functionality. Provide training to new users and full functional support.
- Create the workflows and monitor their process flagging delays and issues.
- Submission of documents and creating Transmittal through EDMS.
- Process incoming and outgoing documents and correspondences (Contractors/ PMS / Client).
- Accurate filing of project Data, develop reports and dashboards and manages existing filing register with relevant codes and reference numbers.
- Maintain the Document Control data and files as per archiving policies.
- Enhance knowledge with the established Electronic Document Management System to ensure that project information is accurate, controlled, transmitted, filed and registered for optimized tracking and retrieval.
- Process project documents (hard and digital copies) per the Document Management Plan, Procedures and Guidelines.
Qualifications:
- Diploma or Degree in a related field.
- 5 years of previous experience working in a Document controlling capacity.
- Excellent Knowledge of Microsoft office.
- Must have strong communication.
- Aconex, SharePoint and PMWeb experience is preferred.
- Must have a basic understanding of Windows Servers.
- Must feel easy to work with excel for presentation and interpretation of data quickly.
- Knowledge of Basic SQL and Regular Expressions will be added advantage.