EDMS Manager – Hill International (Middle East) Ltd.

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Job Description

Diploma or Degree in a related field.
5 years of previous experience working in a Document controlling capacity.
Excellent Knowledge of Microsoft office.
Must have strong communication.

Responsibilities
  • Gathering information and design the implementation of the EDMS.
  • Coordinating with project stakeholders making sure that the EDMS implementation and operation is in compliance with Project requirements.
  • Maintain the EMDS database and all the related metadata and files in coordination with the Document Control Department.
  • Act as the PoC for all the EDMS functionality. Provide training to new users and full functional support.
  • Create the workflows and monitor their process flagging delays and issues.
  • Submission of documents and creating Transmittal through EDMS.
  • Process incoming and outgoing documents and correspondences (Contractors/ PMS / Client).
  • Accurate filing of project Data, develop reports and dashboards and manages existing filing register with relevant codes and reference numbers.
  • Maintain the Document Control data and files as per archiving policies.
  • Enhance knowledge with the established Electronic Document Management System to ensure that project information is accurate, controlled, transmitted, filed and registered for optimized tracking and retrieval.
  • Process project documents (hard and digital copies) per the Document Management Plan, Procedures and Guidelines.

Qualifications:

  • Diploma or Degree in a related field.
  • 5 years of previous experience working in a Document controlling capacity.
  • Excellent Knowledge of Microsoft office.
  • Must have strong communication.
  • Aconex, SharePoint and PMWeb experience is preferred.
  • Must have a basic understanding of Windows Servers.
  • Must feel easy to work with excel for presentation and interpretation of data quickly.
  • Knowledge of Basic SQL and Regular Expressions will be added advantage.