Division Coordinator
Job Description
This role is mainly responsible for providing general administration and basic human resources transactional activities along with company product-suppliers related marketing operations across the division and in the Qatari healthcare market. This includes coordination on the employee life cycle activities starting with overall recruitment, onboarding up to Exit along with developing a unique campaign idea to market a company’s products and services.
Responsibilities
HR-Related tasks:
- Manage the onboarding process of hired employees on SWU portal, by ensuring smooth workflow transition and task completion to facilitate employees joining.
- Coordinating with the TA team in arranging interviews with division management (LM, GM) and HRBP if needed.
- Develop, update recruitment tracker as requested by HRBP including the list of positions, selected employees, expected joining date.,etc.
- Fill in the HR-Transaction manual form and complete required attachments for all required requests and have them signed from Division GM & FM before sending to the HRBP.
- Keep track of the work visas issued to the candidates and ensure relevant department heads are aligned with the new employees' joining dates.
- Work closely with HRBP and recruitment team on organizing the travel arrangements and accommodation for the overseas candidates.
- Follow up medical commission appointments and Finger Printing schedule with HO Administration staff.
- Follow up Residence Permit stamping and renewals through HO administration and ensure completion of required documentation on time (new and existing staff)
- Responsible for monitoring division employees' leave schedule in alignment with division managers, GM and HRBP.
- Coordinate employee insurance, medical card renewals and health certificates with Head Office HR & Admin
- Managing all employee's business travel request on system, obtaining all necessary documents for approvals.
- Managing and arranging requested local, overseas training by submitting the training request on system and ensuring necessary approvals are obtained
- Facilitate the Exit process (Exit Clearance Form) with the support of LM, Finance & IT, GM and HRBP
- Facilitate the cancellation process with the support of Admin Team.
- Processing and following up with Admin Team for the employees Exit Permits.
- Follow up on employee's objective settings and appraisals in the ERP according to ABA HR and General Manager's instructions.
- Initiate and follow up on employee probations and assessment process in coordination with ABA HR and General Manager.
- Report and maintain records for Over-time for specific employees as per ABA HR policies.
- Conduct PA responsibilities as per General Manager's directions and requests along with any other admin related duties.
Marketing related tasks:
- Create compelling and effective copy for marketing materials, such as website content, emails, and social media posts
- Edit and proofread marketing materials to ensure accuracy and consistency
- Contribute to lead-generation and customer-acquisition activities, such as sales enablement, media promotion, networking, trade shows, and even
Skills
JOB REQUIREMENT
- University degree graduate, preferably with degree in Business Administration, Human Resources Management or has a Bachelor in Marketing
- Minimum 3-4 years similar work experience preferably in mid-large organizations with complex environment as HR Generalist and or Coordinator role in a cross-dimensional corporate environment within GCC
- Strong English communication skills, both written and verbal with the ability to persuade and influence people. Arabic language a plus.
- Proficient in Microsoft Office tools.
- Experience in highly complex environment with demonstrated coordination and organizational skill with exposure in recruitment processes and other administrative activities.
- Experience in management reporting skills.
- Ability to multi-task and work independently
- Attention to detail, with ability to manage time to organize and prioritize work
- Well-presented and able to communicate at all levels in the organization.