Contracts Head

• Responsible for procurement of goods or services for QD projects in Asia and Africa • Ensure that QD secures the best deals for materials and services obtained • Manage and prepare project-related contracts ensuring alignment with the respective project's needs Tendering: • Liaise and communicate with relevant departments on materials or services required to deliver the scope of work and fulfill the needs at QO, including consultant/contractor/construction materials, etc. • Implement standardized tendering methods for project procurement, using standard templates, tools, and documents that facilitate tender preparation • Assist in maintaining an accurate vendor database (contractors, suppliers, consultants); ensure the database reflects the latest information on pricing, delivery time, and resources • Manage end-to-end RFP process-from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award • Prepare invitation letter in case of pre-qualification and/or, shortlisting for tender Issues at QD • Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work • Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with QD objectives, draft contract agreements with the most compatible legal and commercial terms • Issue documents/contracts for review by the Manager. C&P Projects and Development - Asia and Africa • Draft responses to tender queries that relate specifically to contractual, commercial, and financial aspects of the tender agreement • Recommend vendors based on bids along with vendor scorecards • Create and maintain a list of Tier 1, 2, and 3 suppliers and their performance • Collect feedback from relevant departments on supplier / service performance • Assist in negotiation with contractors to ensure the highest quality service at the most effective price Contract processes: • Carry out the evaluation and agreement on all variations. change orders or concession requests with the contractor/consultant: and prepare submission together with requesting department to Tenders Committee for approval • Prepare financial statements during the period of the contract, detailing the financial position for the requesting departments • Coordinate supplier/contractor payments with Finance/Accounting department • Undertake contract-related processes and monitor contract progress Control mechanisms: • Monitor the work of the awarded contractor/consultant/stakeholder by liaising with relevant departments, to ensure compliance with the contract • Take actions/escalate when the contract Is not being adhered to • Review disputes with contractors related to project procurement/contracts • Negotiate and recommend the best way forward to resolve disputes to ensure satisfaction of both parties; liaise with relevant departments (e.g., legal, finance, etc.) as needed for proper dispute management Data and Reporting: • Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods • Update data such as changes in information about suppliers' products and prices • Develop reports on project procurement functions Other duties: • Assist in the preparation of timely and accurate MIS statements and reports • Perform other duties and responsibilities as

Business capabilities • 8+ years of experience in large-scale construction management • Knowledge of tendering and procurement processes (should have performed procurement/contracting duties) • Experience in awarding and managing contracts, knowledge of commercial, technical, and legal contract terms • ln-depth knowledge of procurement and contracting standards, requirements, Internal controls, policies, and procedures; understanding of the local regulation Education • Bachelor's degree in engineering or similar discipline Interpersonal skills • Diligent in enforcing standards, procedures, and policies • Excellent communication skills (including verbal as well as writing and drafting skills) • Advanced/multiple linguistic skills to manage relationships with local and international contractors, knowledge of Arabic required • Adept at building and maintaining strong relationships • Able to manage time and prioritize work efficiently