Administrative Support

• Diploma in Administration or a related field.

Required Experience:

• Proven experience in administrative roles within a project environment.
• Familiarity with documentation management, scheduling, and office software (e.g., Microsoft Office Suite, project management tools).

Job Description:

• Administrative Support:
• Provide comprehensive administrative support for the project, ensuring efficient document management and organization.
• Schedule and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Communication Coordination:
• Facilitate communication among project team members and stakeholders, ensuring timely dissemination of information.
• Handle correspondence related to the project, including emails and reports.
• Document Management:
• Maintain and organize project documentation, including contracts, reports, and meeting notes, ensuring easy retrieval and compliance with project requirements.
• Assist in preparing and formatting documents, presentations, and reports as needed.
• Project Tracking:
• Support the project team in tracking deliverables and timelines, updating project schedules, and preparing status reports for stakeholders.
• Monitor project milestones and deadlines, alerting team members to potential delays or issues.
• Operational Support:
• Assist in organizing project materials and resources, ensuring the team has the necessary tools and information for successful project execution.
• Support day-to-day operations to maintain a smooth workflow, addressing any administrative challenges that arise.

Desired Skills:

• Strong organizational skills with attention to detail, capable of managing multiple tasks and priorities effectively.
• Excellent written and verbal communication skills, with the ability to interact professionally with team members and stakeholders.
• Proficiency in office software, including Microsoft Word, Excel, PowerPoint, and project management tools (e.g., Trello, Asana).
• Basic understanding of project management principles and methodologies.

Personal Attributes:

• Proactive and self-motivated, with a strong work ethic and a positive attitude.
• Ability to work collaboratively in a team environment while also demonstrating independence in task completion.
• Strong problem-solving skills and adaptability to changing project needs and priorities.

Job Types: Full-time, Contract Contract length: 12 months Pay: ﷼5,000.00 - ﷼6,000.00 per month Ability to commute/relocate:

• Jeddah: Reliably commute or planning to relocate before starting work (Required)

Language:

• English (Preferred)

Willingness to travel:

• 100% (Preferred)