Administrative Assistant
Job Description
Provides a complete secretarial/clerical service including office management, time management, correspondence and clerical responsibilities.
Responsibilities
- Provides a professional administrative/secretarial service, routing callers and correspondences as necessary and taking initiative in drafting and finalizing replies where appropriate to ensure that all matters are dealt with efficiently and appropriately
- Acts as first point of contact for both internal and external visitors wishing to contact the direct
- Manager to filter and schedule visits.
- Provides a time management/diary service for the direct Manager to ensure effective use of time and attendance at all meetings at the appointed times
- Co-ordinates and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects
- Makes travel arrangements in a time-effective way, including arranging complex itineraries / venues, ensuring most effective use of time
- Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and may attend meeting as minute’s secretary
- Maintains records/files, replenishes stationery and arranges servicing of office equipment to ensure the direct
- Manager can function effectively and with minimum disruption
- Performs other duties in line with scope of work and as instructed by the direct manager
- Works according to well-defined procedures, clearly set precedents or vocational standards and completed assignments are subject to review by supervisor.