Administrative Assistant

OMAN
18 September 2024
Full Time
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Job Description

Our company is looking for a secretary who wants to assist in organizing our fast-growing business. The right candidate will enjoy learning new tasks and taking on various responsibilities while working in an upbeat, faith-based environment. Needs to be dependable, computer friendly, eager to learn, general office duties, accounting background

Responsibilities

Salary: 325– 400OMR per Month Duties and Responsibilities:

  • Dealing with customers and answering or forwarding all incoming Emails/Phone calls/WhatsApp Messages
  • Arrange /conduct meetings, set appointments
  • Managing day-to-day operations of a company
  • Implement and/or develop office procedures and record system
  • Write emails, memos, and letters.
  • Resolving or redirecting customer issues
  • Prepare documents
  • Feed CRM system with customer's data and their tasks
  • Feed CRM system with all daily tasks and resolve them
  • Make minor website updates
  • Sorting and sending mail
  • Managing social media
  • Issue Estimate and Invoices
  • Technical and financial customer support
  • Any related office work

Qualifications:

  • High school diploma, prefer some college experience
  • Prefer previous secretarial experience but not required
  • A high degree of multi-tasking and time management capability
  • Excellent written and verbal communication skills (Arabic and English)
  • Highly organized
  • Personable
  • Punctual
  • Fast learner

Financial Duties:

  • Processing payments
  • Purchasing
  • Billing
  • Estimates and Quotations

Experience:

  • secretarial/scheduling: 1 year (Preferred)
  • secretary: 1 year (Preferred)

Shifts:

  • Morning
  • Mid-Day

Working Days:

  • Sunday
  • Monday
  • Tuesday
  • Wednesday
  • Thursday

Work Location:

  • One location

This Job Is:

  • Open to applicants who do not have a high school diploma/GED
  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education
  • A job for which all ages, including older job seekers, are encouraged to apply
  • Open to applicants who do not have a college diploma
  • A job for which people with disabilities are encouraged to apply
  • Dependable -- more reliable than spontaneous
  • Adaptable/flexible -- enjoy doing work that requires frequent shifts in direction
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • Achievement-oriented -- enjoys taking on challenges, even if they might fail

Schedule:

  • Sunday to Thursday 8-hour shift

Job Types: Full-time, Permanent, Contract, New grad Contract length: 48 months Pay: RO325.000 - RO400.000 per month Ability to commute/relocate:

  • Muscat: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • Do you live in Muscat?
  • Have you ever used AI tools such as ChatGPT? (Yes/No)
  • Do you feel comfortable making phone sales? (Yes/No)

Education:

  • Diploma (Preferred)

Experience:

  • Secretarial: 1 year (Preferred)

Language:

  • Arabic (Required)
  • English (Required)

License/Certification:

  • Omani Driving License (Required)
  • Omani Passport (Required)

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