Administration Assistant

Administration and Office Support
QATAR
13 June 2024
Full Time
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Job Description

Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office.

Responsibilities
  • Prepare business letters and memos as directed by the Shipbuilding Director or designee.
  • Responsible for administration of processing items through the Management of Change system and maintaining the project log.
  • Assist in compilation of the project weekly activity report.
  • Maintain department files and records.
  • Index and maintain all records and ensuring all records held are retrievable.
  • Maintain an adequate stock of standard office supplies on-hand to permit efficient office operation, and the contact points for ordering special supplies when needed.
  • Maintain staff attendance and leave records.
  • Maintain department contact lists, including vendor/maintenance organizations who may be contacted for the repair and/or replacement of office equipment.
  • Assist in making travel arrangements for staff personnel as may be needed.
  • Assist in maintaining a smooth flow of communications with other entities in the shareholder organizations as directed by the Shipbuilding Director.
  • Track and updates the project administration budget, including the office budget and site budgets.
  • Assist with all schedule coordination efforts to ensure issues at all phases of the project through vessel delivery are addressed in a timely manner.
  • Generic Accountabilities: Safety, Health, Environment & Quality (SHEQ): Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.
  • Policies, Systems, Processes & Procedures: Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.
  • Others: Carry out any other related duties as directed by Shipbuilding Director to support the shipbuilding initiatives and projects.

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