RECEPTIONIST CUM ADMIN ASSISTANT
Job Description
Front Desk Officer cum Admin Assistant’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Ensure reception area is tidy and presentable, with all necessary stationery and material
Responsibilities
- To answer, screen and forward incoming phone calls.
- To greet and welcome guests as soon as they arrive at the office.
- To direct visitors to the appropriate person and office.
- To direct visitors to the Board Room Meeting Room.
- To forward inquiries to the concerned person.
- To provide basic and accurate information in-person and via phone/email.
- To manage emails, letters, couriers, inquiries etc. as well as filling of documents.
- To maintain office equipment, keep stationary items available.
- Assisting with administrative tasks such as data entry, filing, and photocopying.
- To be punctual, disciplined, committed, with proper attire and involved in the business of the Company.
- To prepare LPO – Import and local purchase orders.
- To prepare Purchase Requisitions.
- Coordinating travel arrangements and accommodations for staff members.
- To handle petty cash, verify invoices and travel expense reports.
- To maintain proper office decorum.
- To maintain a good working relationship with all concerned.
- To have adequate knowledge in computer operations like Word, Excel, PowerPoint and to send/receive e-mails.
- To perform administrative and office support duties.
- To maintain orderliness of reception area.
- To be responsible for all assignments given from time to time.
- Scheduling appointments and maintaining the office calendar.
- Providing general administrative support to the team as needed.