HR Administrator – Reef Island
Job Description
Work directly with and report to the Deputy human resources Manager regarding all HR activities.
Responsibilities
- Work directly with and report to the Deputy human resources Manager regarding all HR activities.
- Support the HR Manager in educating employees on and enforcing company policies.
- Administering Health Insurance plans, including enrolments, changes, and terminations.
- Creating and updating the company organization charts on regular basis.
- Submitting GOSI & LMRA Invoices to the Accounting Department for processing the payment.
- Preparing, and updating the Accommodation report every Thursday.
- Preparing End of service benefit reports every quarter.
- Liaise with Facilities Coordinator for ordering Mobile Phones and Sim cards for staff.
- Liaise with the Camp Boss and Helpdesk for staff accommodation inside the island.
- Prepare materials and help organize employee performance reviews.
- Track probation review and annual performance appraisal deadlines, and liaise with managers to ensure timely completion and documentation.
- Make sure all employee records are filed correctly and kept confidential.
- Abide by company enforced HR processes and current employment laws and regulations
- Drafting, preparing, and issuing warning letters to the employee.
- Support any other special projects the HR Manager needs assistance with.
- Serving as a backup for payroll processing, if the current processor is unavailable and adequate training is provided. Assist with payroll process as needed to ensure efficient and accurate processing.
- Act as the first point of contact for general internal and external HR queries, including reference requests, and escalate to the HR Manager as needed.
- Managing and recording sickness absence records.
- Managing and recording all staff holidays.
- Lateness recording for the entire group.
- To be responsible for inputting absence and leave of absence forms, chasing any outstanding forms, and querying missing information. In addition to being responsible for ensuring absences are covered by Medical Certificates.
- Preparing the leave plan.
- Booking staff tickets as per the company procedures.
- Coordinator for grievances, disciplinary actions, and other personnel matters.
- Undertake any other duties as appropriate within their job purpose, as required by their department head from time to time.